Meeting Effectiveness Scorecard

Company: _____________________ Assessment Period: _____________________ Assessment Date: _____________________

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📊 CURRENT STATE ASSESSMENT

Rate your CURRENT meetings (before implementing Weekly Leadership Meetings):

Metric	Current State	Target	Gap
Meeting Rating (1-10)	___/10	8+/10	___
Meetings per Week	_____	_____
Hours in Meetings per Week	_____ hrs	_____ hrs
% of Meetings On Time	____%	95%+	___%
% of Meetings With Clear Agenda	____%	100%	___%
% With Clear Action Items	____%	100%	___%
% Action Items Completed	____%	90%+	___%
% Team Satisfaction with Meetings	____%	85%+	___%

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💰 MEETING COST CALCULATOR

Calculate the TRUE cost of your meetings:

Weekly Team Meeting Cost

Meeting Details:

• Duration: _____ hours
• Frequency: _____ times per week
• Attendees: _____ people
• Average salary: $_____ per hour

Calculation:

Weekly Cost = Duration × Frequency × Attendees × Avg Salary
Weekly Cost = _____ × _____ × _____ × $_____ = $_____

Annual Cost = Weekly Cost × 52 weeks = $_____

If meetings aren't productive, you're wasting: $_____/year

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📈 MEETING EFFECTIVENESS ASSESSMENT

Rate each statement 1-10 (1=Strongly Disagree, 10=Strongly Agree):

Preparation & Structure

Statement	Rating
Meetings have clear agendas distributed in advance	___/10
Meetings start exactly on time	___/10
Meetings end exactly on time	___/10
Only necessary people attend	___/10
Each agenda item has a time limit	___/10

Average Score: ___/10

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Participation & Engagement

Statement	Rating
Everyone participates equally	___/10
People are present (not on phones/laptops)	___/10
There's healthy debate and disagreement	___/10
Everyone feels heard	___/10
Energy stays high throughout	___/10

Average Score: ___/10

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Productivity & Outcomes

Statement	Rating
Real problems get solved	___/10
Clear decisions are made	___/10
Action items have owners and due dates	___/10
Action items from previous meetings are completed	___/10
Meetings move the business forward	___/10

Average Score: ___/10

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Communication & Culture

Statement	Rating
Communication is open and honest	___/10
There's no politics or hidden agendas	___/10
Conflicts are addressed constructively	___/10
Team leaves energized (not drained)	___/10
Team looks forward to meetings	___/10

Average Score: ___/10

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🎯 OVERALL MEETING EFFECTIVENESS SCORE

Category	Score	Weight	Weighted Score
Preparation & Structure	___/10	20%	___
Participation & Engagement	___/10	25%	___
Productivity & Outcomes	___/10	35%	___
Communication & Culture	___/10	20%	___
TOTAL		100%	___/10

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🚦 SCORE INTERPRETATION

8-10: Excellent

Your meetings are highly effective. Focus on maintaining this level.

6-7: Good

Meetings are productive but have room for improvement. Action: Identify top 2 weakest areas and focus there.

4-5: Needs Improvement

Meetings are inefficient and need significant work. Action: Consider implementing Weekly Leadership Meeting structure.

1-3: Critical

Meetings are wasting time and money. Action: Complete meeting overhaul needed immediately.

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📊 TRACK IMPROVEMENT

Track monthly after implementing Weekly Leadership Meetings:

Metric	Month 1	Month 2	Month 3	Month 6	Month 12	Target
Meeting Rating	___/10	___/10	___/10	___/10	___/10	8+/10
% Meetings On Time	___%	___%	___%	___%	___%	95%+
% Action Items Completed	___%	___%	___%	___%	___%	90%+
Team Satisfaction %	___%	___%	___%	___%	___%	85%+
Issues Solved per Meeting	___	___	___	___	___	2-3
Hours in Meetings per Week	___	___	___	___	___	Less

Trend: ⬆️ Improving | ➡️ Steady | ⬇️ Declining

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💡 ROI OF EFFECTIVE MEETINGS

Calculate your potential savings:

Current State (Wasteful Meetings)

• Meeting hours per week: _____
• People attending: _____
• Average hourly cost: $_____
• Estimated % wasted time: ____% (typical: 30-50%)

Annual waste = Meeting hours × 52 × People × Hourly cost × % wasted Annual waste = _____ × 52 × _____ × $_____ × % = $__

With Weekly Leadership Meetings

• Reduce waste to < 10%
• Potential annual savings: $_____
• Time recaptured: _____ hours/year
• Plus improved decision-making (priceless!)

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🎯 ACTION PLAN

Based on your scores, what are your top 3 priorities?

1. ---

2. ---

3. ---

Next Steps:

• Share results with leadership team
• Decide to implement Weekly Leadership Meetings
• Set meeting effectiveness goals
• Re-assess in 90 days
• Track progress monthly

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